Admin Assistant 3
Location: Albuquerque, New Mexico
Description: University of New Mexico is at the momment seeking for Admin Assistant 3 right now, this occupation will be situated in New Mexico. For detail informations about this occupation opportunity kindly read the description below. Position Title:
Admin Assistant 3
Appointment Type:
Definition
Staff - Term: Full Time
Working Title (if applicab! le):
Admin Assistant 3
Department
Pediatrics Center for Development
Salary Grade
08
Salary:
$11.59 (Minimum) - $15.92 (Midpoint) Hourly
Work Location:
UNM Health Sciences Center (Abq)
Position Summary:
The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.
The individual will oversee and perform a range of administrative functions for several programs which are part of the Early Childhood Home and Family Services Division at the CDD. This position will primarily provide support to the Nurse Family Partnership ! program and other similar home visiting programs in the divisi! on including a newly funded NFP satellite office in Hobbs, NM and Parents as Teachers (PAT) community office in the South Valley. The Administrative Assistant 3 will coordinate community advisory meetings, arrange travel, and interface with community or state agencies. The person will provide web-based database management, data collection, and assist with preparing reports to the funding agency. The individual will track expenses and help reconcile multiple program budgets working closely with the accounting staff, manager, and division administrator. The person will oversee purchasing and payment processes, utilizing Banner, LoboMart and a Pcard. Other duties will include development of documents using MS Word, Excel, and databases in Access. Individual will develop and maintain a filing system for both program files and client records. Strong interpersonal skills are a must to develop and maintain relationships with diverse constituents and customers who are served by the! programs. Writing skills are necessary to create and/or edit correspondence and edit reports. The individual will eagerly provide computer troubleshooting help to users with basic issues. The individual will also take minutes at regular meetings. The selected candidate will be able to travel to provide assistance to the satellite office in Albuquerque and the satellite office in Hobbs. The position requires the following skills:
Extremely organized while juggling several projects at once ranging in complexity.
An innate ability to take initiative
Flexibility and team work, working closely with a diverse group of staff.
Adaptable to change, ability to handle last minute work assignments, and unafraid of working hard.
Ability to work well under pressure while keeping a positive and professional attitude.
Tech savvy; willingness to help others in the work place with technology needs.
This is a benefits eligible po! sition. The University of New Mexico provides a comprehensive package o! f benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Prospective Employee page for a more complete explanation of UNM benefits.
Minimum Qualifications:
High school diploma or GED; at least 5 years of experience that is directly related to the duties and responsibilities specified.
Preferred Qualifications:
Experience with database management.
Intermediate knowledge/experience in MS Word, Excel and Access 2010.
Experience with financial tracking and reconciling.
Experience providing basic technology support to users.
Experience interfacing with community organizations.
Excellent writing skills as demonstrated through the application documents.
Posting Date:
07/03/2013
For Best Consideration:
07/08/2013
Closing Da! te:
Open Until Filled
Application type required for this position:
Staff/UNMTemps Employment Application
Additional requirements for this position:
Candidates for this position must be eligible for employment as verified by the US Department of Health and Human Services Office of Inspector General (OIG) and the Government Services Administration (GSA); those individuals on the OIG/GSA Exclusion Lists will not be considered for hire. Once hired, periodic checks will be made for eligibility of continued employment.
This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
Travel is required for this position in Albuquerque and possibly to Hobbs NM requiring a NM driver's license and UNM driver's license.
Required Applicant Documents:
Resume
Cover Letter
Optional Applicant Documents:
Specia! l Instructions to Applicants:
References must include 3 current! /prior supervisors from positions listed on your application.
High school diploma, GED, or transcripts will be required for hire.
Writing and editing skills will be judged by the resume, application and cover letter submitted.
Position Type:
Staff
Appointment End Date
Posting Type:
Competitive
Position Class URL:
Click here to view additional position details
Posting Department Website:
Center for Development and Disability
Institutional Commitment:
University of New Mexico is committed to promoting and supporting the diversity of our campuses. UNM is an Affirmative Action/Equal Opportunity Employer.
Exempt/Non-Exempt
Non-Exempt
Quicklink for Posting:
unmjobs.unm.edu/applicants/Central?quickFind=73241
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If you were eligible to this occupation, please email us your resume, with salary requirements ! and a resume to University of New Mexico.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation will be started on: Thu, 04 Jul 2013 15:49:32 GMT