Under supervision of the Department Manager, plan, organize and carryout equipment management operations in a large department with 125 faculty, staff, and researchers, and 350 students. Update and maintain inventory records in the Campus and School Equipment Management databases. Manage receiving, delivery, and inspection of equipment. Conduct periodic inventory control inspections. Coordinating with the Campus Audit office, perform statistical sample (random) audits and funding agency audits.
Monitor equipment records to ensure their accuracy. Coordinate the collection and analysis of space, parking, equipment and facilities requirements for the Department. Coordinate Department office and lab renovations and relocations. Set up conference room furniture and visual equipment for meetings. Coordinate repairs of cubicles, facilities, and equipment, including shipping and tracking. Manage keys for approximately 100 offices and 35 laboratories.
Update and maintain the card key database, assign keys to employees, organize and maintain the key inventory. Issue electronic door cards to employees for their access to suites and maintain the electronic door access system. Maintain deposit and refund records for keys. In coordination with the Chairman and the Manager, act as Safety Officer and the Department Representative of the HSSEAS Emergency Committee. Act as HSSEAS Floor Warden for the 3rd and 4th floors of the EIV building. Maintain and update the records of Environmental Health & Safety (EHS) and vendor information regarding hazardous chemicals/materials.
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Percentage of Time:100.0
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Working knowledge of University policies and procedures related to equipment management, risk management, receiving, shipping, and procurement
Preferred
Skill in reading plans and blueprints and reallocating and redesigning space to use it more effectively
Required
Skill in prioritizing assignments when faced with heavy worlkload, competing deadlines, & requests for service
Required
Ability to design and produce logical and concise computer reports
Required
Working knowledge of University policies and procedures related to purchasing including the PAC system.
Preferred
Skill in maintaining accurate and detailed records of transactions
Required
Skill in working independently and following through on assignments with minimal direction
Required
Working knowledge of University parking procedures
Can be trained
Ability to analyze situations and define problems, objectives, and identify relevant factors.
Required
Working knowledge of University policies and procedures related to purchase of sub 4 inventorial equipment items.
Preferred
Working knowledge of Web-based interfaces for various campus forms.
Required
Working knowledge of Excel to prepare inventorial equipment spreadsheets and to provide management reports.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
06-29-2023
External Posting Date:
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