Center Admin Assistant LTD

 

This position provides essential administrative support for all functions and day-to-day operations in one of UCLA's three Early Care and Education Centers. The Center Administrative Assistant will provide administrative support to the child care center and central administration, assist in calendaring, perform special assignments and serve as the focal point for communications; answering phones and screening/redirecting inquiries as appropriate. Additional duties include, but are not limited to, preparing necessary files, preparing and disseminating correspondence and documentation, and implementing office procedures. Responsible for ordering supplies, processing reimbursements and other routine accounting transactions for staff and the central administration utilizing on-line financial systems and assist the department in complying with federal, state, local and private agency regulations and policies, as well as University policies. Will provide support in the enrollment process by qualifying families for tuition assistance and maintain all enrollment records. The Center Administrative Assistant is expected to use mature judgement, informed decision making, concern for details and timeliness, as well as appropriate discretion to deal with complex, confidential, and sensitive issues.

Percentage of Time:
1.00

Shift Start:
variable

Shift End:
variable

Qualifications for Position

12
Records

Qualifications

Required/Preferred

Oral communication skills to communicate in English clearly and accurately with the public

Required

Writing and reading skills to compose and comprehend correspondences, memorandas, reports, and forms

Required

Ability to type with speed and accuracy

Required

Knowledge of computers and PC compatible software applications including Word, Excel, Access, email/calendar software, on-line financial systems, and the internet

Required

Knowledge of policies and procedures for the California Department of Education, Department of Social Services, and all other agencies, including the University's policies and procedures

Required

Ability to act quickly and appropriately in hazardous situations to prevent accidents

Required

Physical ability to lift and carry children and objects when necessary (frequent lifting up to 40 pounds)

Required

Basic knowledge of office equipment; copiers, printers, fax, etc.

Required

Ability to perform duties independently and accurately

Required

Ability to perform duties in a professional manner and maintain confidentiality

Required

Interpersonal skills to establish and maintain cooperative working relationships with co-workers and supervisors, and to deal effectively with children, parents, students and the general public

Required

Able to occasionally bend and stand when filing or organizing supplies

Required

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
09-05-2023

External Posting Date:

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